MentraNote is an AI-powered mental health EHR (electronic health record) platform that helps therapists and behavioral-health organizations with clinical documentation, AI-generated therapy notes, practice management, billing, and telehealth.

Is MentraNote built for HIPAA-conscious security?

Yes. MentraNote is designed around HIPAA-conscious security practices for handling protected health information, including encryption, access controls, and audit logging.

Does MentraNote generate AI therapy notes?

Yes. MentraNote can transcribe sessions and generate structured clinical notes (e.g. progress notes and treatment plans) with an AI assistant, which clinicians review and sign.

Can I try MentraNote for free?

Yes. MentraNote offers a free trial so therapists and organizations can evaluate the platform before subscribing.

Independent therapists, group practices, and behavioral-health organizations use MentraNote for documentation, scheduling, supervision, and telehealth.

Does MentraNote support telehealth?

Yes. MentraNote includes secure video sessions for remote (telehealth) appointments alongside in-person session support.

The Platform

One platform to run an entire AI-powered mental-health practice

MentraNote is an AI mental-health EHR and multi-tenant practice platform. Every therapist or organization can launch a branded practice with AI documentation, telehealth, scheduling, billing, supervision, and client management — in one HIPAA-conscious system.

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Capabilities

Everything in One Platform

1. AI Clinical Documentation

Turn sessions into review-ready notes in seconds — you stay in control and sign.

AI note generation in SOAP, DAP, BIRP, PIRP, GIRP
Automatic session transcription & speaker diarization
Treatment plans & after-visit summaries
Note refinement suggestions & clinician style profiles
Dictation and live-capture documentation
Human review & e-sign workflow

2. AI Clinical Assistant & Pre-Session Brief

A pre-session brief that prepares you for every appointment — recap, trend, and suggested questions in one widget — plus email & in-app reminders.

Pre-session brief widget: recap, progress trend & suggested questions
Email & in-app session reminders for therapists and supervisors
AI-suggested interventions & homework assignments
Progress-trend analysis across sessions
Risk-assessment scoring (Low/Moderate/High/Critical) & safety plans

3. Telehealth & Sessions

Run remote and in-person sessions with documentation built in.

Secure video sessions (telehealth)
Automatic transcription during video calls
In-person session capture
Group counseling sessions & attendance
Session recording with consent & disclaimers
Telehealth safety checks

4. Practice Management

Everything to run the day-to-day of a practice.

Scheduling & appointment reminders
Client records & case management
Progress tracking with outcome measures
Client portal & tasks/homework
Waiting lists, care transitions & consent management
Import clients from another EHR (CSV, columns auto-mapped)

5. Multi-Tenant & White-Label Practices

Launch a branded practice under MentraNote — your name, your look.

Multi-tenant architecture (isolated practice data)
Per-therapist / per-organization branded portals
Logo & theme customization (white-label)
Per-practice subdomain support
Therapist-owned, independently-run practices
Organization & group-practice management

6. Marketplace Billing

A SaaS marketplace model: therapists earn, MentraNote powers it.

Therapists charge clients via Stripe Connect
Therapist-controlled service rates & pricing
Therapists subscribe to MentraNote (vendor subscriptions)
Invoices, payments & payment preferences
Patient statements with online pay & reminders
Plans, add-ons & pay-per-use options

7. Insurance Billing & Revenue Cycle

Get claims out the door and payments in — for independent therapists and organizations alike.

Payer directory & client insurance management
Real-time eligibility & benefits (270/271)
Pre-authorization tracking & claim scrubber (NPI, CPT, ICD-10, modifiers)
CMS-1500 & electronic claims (X12 837P), status (276/277)
ERA/835 auto-posting; denial worklist & appeals
A/R aging, payer mix & denial-rate analytics

8. Supervision, Team & Clinical Governance

Built for organizations that need oversight, team operations, and quality control.

Supervisor review & note sign-off
Supervision sessions & hours logging
Competency evaluations & peer review
Caseload balancing & capacity overview
Staff task assignment, case assessments & phase reviews
Mandated-report & critical-incident oversight

9. Reporting & Analytics

See the health of every clinician, client, and the whole organization.

Financial & revenue reports
Client-progress reports
Therapist activity & performance reports
Organization-wide analytics & snapshots
Feature-usage & billing logs
Exportable, access-logged reports

10. Security, Compliance & Data Lifecycle

HIPAA-conscious by design, with a full compliance toolkit and data governance.

AES-256 encryption, JWT auth & two-factor authentication
Role-based access control (6 roles)
Compliance toolkit: BAAs, attestations & policies
Training records, risk assessments & incident register
Session recordings stored under clients (1-year retention, auto-delete at day 365)
Data export requests, legal holds & audit logging

Who it's for

Built for Every Kind of Practice

Independent therapists

Run a solo practice with AI notes, telehealth, scheduling, and your own branded portal.

Group practices

Manage multiple clinicians, supervision, and shared billing under one organization.

Behavioral-health orgs

Enterprise role hierarchy, governance, reporting, and compliance at scale.

Supervisors & clients

Supervisors review and sign off; clients get a secure portal for tasks and sessions.

GET STARTED

Launch Your AI-Powered Practice

Start a free trial and see the full platform in action.

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